Administrative Virtual Assistant < BACK
Be the calm, organized force that keeps our team humming—even from miles away.
About the Role
Think of yourself as our digital Swiss Army knife: juggling calendars, taming inboxes, and turning scattered notes into polished docs.
Your mission? Keep daily operations running so smoothly that everyone wonders how we ever managed without you.
What You’ll Handle
* Inbox mastery – oversee the shared inbox, organize emails, track document submissions and flag what truly matters.
* Calendar wizardry – schedule and manage meetings, including agenda preparation and follow-ups.
* Data & docs – handle data entry, filing, and prepare reports or presentations.
Pull and organize audit-related data and maintain compliance records.
* Light invoicing – create and track basic invoices so payments stay on schedule.
* Research on‑demand – dig up information online and deliver concise, useful summaries.
* CRM upkeep – maintain contact lists and databases, because accuracy is everything.
* Customer touchpoints – jump in on chat or email to give clients a five‑star experience.
What Makes You a Fit
* Highly organized with strong attention to detail.
* Proven experience as a Virtual Assistant or Admin Powerhouse.
* Fluent in Google Workspace & Microsoft Office (bonus points for automation hacks).
* Stellar written and verbal communication—clear, friendly, and professional.
* A multitasking champ who meets deadlines without breaking a sweat.
* Detail‑oriented, tech‑savvy, and proactive enough to spot issues before they happen.
* Reliable internet and a quiet workspace—your command center for productivity.
Why You’ll Love Working With Us
* Flexibility: choose full‑time or part‑time hours that sync with your life.
* Growth: sharpen your skills alongside a supportive, fast‑moving team.
* Culture: professional doesn’t mean boring—expect occasional GIF wars and virtual coffee chats.
Ready to Level‑Up Our Operations?
Show us how your organizational superpowers can make our workdays lighter, faster, and a lot more fun. We can’t wait to meet you!